AI prompts for tradies & builders

Act as an experienced [trade, e.g. builder] writing a customer quote.
Turn my rough notes into a clear, professional quote in plain English.
Customer: [customer name]. Job address: [job address].
Scope in my words: [scope, e.g. supply and fit 3 new power points in garage, run new circuit from board].
List the work as clear line items, add a short friendly intro and a "what's included / not included" section.
Keep the pricing blank for me to fill in. Australian spelling.

Write a short, polite message to [customer name] explaining a variation to their job at [job address].
Original scope: [original scope]. Change now needed: [what changed and why, e.g. found rotten bearer under bathroom, needs replacing before tiling].
Explain in plain terms why it's needed, that it adds [extra cost/time], and ask them to approve before I proceed.
Friendly but clear. No jargon.

I'm quoting a [job type, e.g. full bathroom renovation] for [customer name] at [job address].
Scope: [scope]. Break this into logical stages a customer can understand, and suggest a fair progress-payment schedule for each stage (deposit, then stage payments, then completion).
Explain what happens at each stage in one line. Leave dollar amounts blank for me.

Write 3 short options for a friendly closing paragraph on a trade quote.
My business: [business name], a [trade] in [area].
What we're good at: [e.g. tidy work, on time, licensed and insured, clean up after ourselves].
Keep each option to 2-3 sentences, confident but not salesy. Australian tone.

Act as a senior [trade] reviewing a job scope before I quote it.
Job: [job type] at [job address]. My current scope: [paste your scope / line items].
List anything commonly forgotten on this type of job (materials, prep, access, disposal, making good, certificates/compliance).
Just a checklist of "did you allow for..." questions. Don't invent prices.

Great for catching the stuff that eats your margin later.

Write a friendly, professional reply to a new job enquiry.
Customer wrote: "[paste their message]".
I'm a [trade] in [area]. Thank them, confirm I can help, ask the 3-4 questions I need to quote it ([e.g. address, photos, timeframe, access]), and say I'll get back to them with a quote.
Keep it short and easy to read on a phone.

Write a short, apologetic text to [customer name] letting them know I'm running about [X minutes/hours] late to their job at [job address] because [reason, keep it honest].
Give them a new arrival time and thank them for their patience. Warm and genuine, not corporate.

Help me write a calm, honest message to [customer name] about a problem on their job at [job address].
The issue: [what went wrong / what I found].
What I recommend: [your fix / next step].
Acknowledge it, don't over-apologise, explain the options clearly, and reassure them I'll sort it. Keep it steady and professional.

Explain [technical issue, e.g. why the switchboard needs upgrading / why the roof needs a full re-bed and point] to a customer who isn't a tradie.
Use a simple everyday comparison, keep it to a short paragraph, and end with what it means for them (cost/time/safety) without scaring them. Plain, friendly Australian English.

A customer says my quote for [job] is more than they expected. Help me write a polite, confident reply.
My quote covers: [key inclusions and quality points, e.g. quality materials, licensed work, warranty, clean site].
Don't be defensive or drop the price. Reinforce the value, offer to walk them through the quote, and leave the door open. Short and respectful.

Write a friendly follow-up message to [customer name] about the quote I sent for [job] at [job address] on [date].
Check if they've had a chance to look at it, offer to answer any questions, and keep it low-pressure.
2-3 sentences, sounds like a real person, not a chase-up bot.

Write a short confirmation text for [customer name] for their job at [job address] tomorrow.
Include: arrival window [time], roughly how long I'll be there, anything they need to do first ([e.g. clear access, keep pets inside, move cars off driveway]), and my number to call if anything changes.
Clear and friendly.

Write a message to [customer name] to book the next stage of their job at [job address].
Last stage done: [what was completed]. Next stage: [what's next] which takes about [duration].
Offer [2-3 date options] and ask which suits. Friendly and easy to reply to.

Help me reschedule [customer name]'s job at [job address] from [original date] because [honest reason].
Apologise briefly, offer [2 alternative dates], and reassure them their job is still a priority. Keep it warm and short.

Here are the jobs I've got on this week: [list jobs with rough location and duration, e.g. Mon - Smith bathroom demo (full day, Newtown); Tue - Jones tap repair (2hr, Marrickville)...].
Suggest a sensible order to run them to cut down driving between suburbs, and flag anything that looks too tight to fit. Keep it as a simple day-by-day list.

Write a short, warm message asking [customer name] for a Google review now their job at [job address] is finished.
Thank them, say it genuinely helps a small local business, and make it easy: mention I'll send the review link.
Keep it humble and no-pressure. 2-3 sentences.

Send it the day after you finish, while they're still stoked with the work.

Write a genuine, friendly reply to this 5-star review for my [trade] business: "[paste review]".
Thank them by name if given, mention something specific from their job, and keep it warm and human. Don't sound copy-pasted.

Help me reply to a negative review for my [trade] business. The review says: "[paste review]".
My side / what actually happened: [your notes].
Write a calm, professional public reply: acknowledge their experience, don't get defensive or argue details publicly, and invite them to contact me directly to sort it. Short and level-headed.

Write a casual message I can send to past happy customers asking them to keep me in mind for friends and family who need a [trade].
Friendly, not pushy, no discount gimmicks. Sounds like a local tradie who does good work and appreciates word of mouth.

Write a polite but firm email to [supplier name] chasing an order.
Order: [what you ordered] placed on [date], order ref [number].
It was due [date] and I've got a customer job booked that depends on it. Ask for a firm delivery date and to be called if there's a delay. Professional and to the point.

Write a short email to [supplier name] requesting a price and availability on the following for a job:
[paste your materials list].
Ask for trade pricing, lead time, and whether they can deliver to [job address / suburb]. Keep it brief and businesslike.

I'll list what I spent on a job and I want a tidy cost summary.
Job: [job / customer]. Costs: [list each item and amount, e.g. timber $340, fixings $55, skip bin $290, subbie half day $400].
Group them (materials / labour / hire / disposal), total each group and the whole job, and format it so I can drop it straight into my records.

Don't paste anything you wouldn't want stored — keep customer bank details and the like out of it.

Draft a starting-point Safe Work Method Statement for [task, e.g. working at heights replacing roof sheeting].
List the main hazards, the controls I should have in place, and PPE required, as a simple checklist.
Note that I need to review it against my site's actual conditions and local regulations before using it. Don't treat it as final or compliant on its own.

Always have a qualified person check safety documents against current regs and the actual site.

Write a short, friendly email to send with an invoice to [customer name] for their completed job at [job address].
Thank them, note the invoice is attached, state the total [$amount] and due date [date], and how they can pay [payment methods].
Warm and professional. Australian tone.

Write a polite reminder to [customer name] about an overdue invoice for their job at [job address].
Invoice [number], amount [$amount], was due [date].
Assume it's an honest oversight, keep it friendly, restate how to pay, and ask them to let me know if there's any issue. Firm but respectful.