AI prompts for fencers

Act as an experienced fencer writing a customer quote.
Turn my rough dictated notes into a clear, professional quote in plain English.
Customer: [customer name]. Job address: [job address].
Scope in my words: [e.g. forty-two metres of 1.8 steel sheet fencing, posts at 2.4 centres, ground falls away about a metre over the last ten so it'll want raking, one 1.2 pedestrian gate, pull down and take away the old paling fence, allow for rock at the top corner].
List the work as clear line items: metres by fence type and height, each gate as its own item, removal and disposal of the old fence, and any rock or raking allowance as a separate line.
Add a short friendly intro and a "what's included / not included" section that spells out whether taking the old fence away is included.
Leave every rate and total blank for me to fill in - do not estimate or invent any prices. Australian spelling.

Dictate it while you’re still standing at the line. Don’t worry about spelling. Don’t worry about grammar.

I'm quoting a boundary fence at [job address]. There are two owners and one fence, and someone has to agree to pay a share before I dig a single hole.
Owner one: [name]. Owner two (the neighbour): [name].
Scope: [scope in your words]. Proposed split: [e.g. half each, or the split they've told me they've agreed].
Write ONE quote worded so both owners can read it, addressed to both, with a plain note of what each has agreed to pay for.
Add a short, neutral paragraph asking them both to confirm their share in writing by reply before work starts.
Do not tell them what the law says about cost-sharing between neighbours and do not quote any rule - just ask for what they've agreed, in writing. Leave all amounts blank for me.

Get that in writing every time and you delete the single worst dispute in fencing.

Write a short, polite message to [customer name] explaining a variation to their fence at [job address].
Original scope: [original scope]. What's changed: [e.g. hit rock at the top corner and the auger won't go in, so it's jackhammer work; or the ground falls away more than it looked and the run needs raking; or the old fence has concrete footings that have to come out].
Explain in plain terms why it's needed, that it adds [extra cost/time], include a photo reference if I've sent one, and ask them to approve it in writing before I keep going.
If it's a shared fence, remind them both owners need to know. Friendly but clear. No jargon.

Write 3 short options for a friendly closing paragraph on a fencing quote.
My business: [business name], a fencing outfit in [area].
What we're good at: [e.g. we price the same day you call, we set posts properly in concrete, the line comes out dead straight, we take the old fence and the rubbish away, we leave the yard cleaner than we found it].
Keep each option to 2-3 sentences, confident but not salesy. Australian tone. Don't claim any accreditation, rating or guarantee I haven't given you.

Act as a senior fencer reviewing a take-off before I price it.
Job: [fence type and height] at [job address]. My current take-off: [paste your notes / line items].
List anything commonly forgotten on this type of job - the concrete for the posts, gate hardware and the gate itself as its own item, removal and the tip fee for the old fence, a rock allowance if the ground turns to strife, raking where the ground falls away, access down the side of the house for a barrow, whether there's a service-location check to do before I dig, and who is actually paying.
Just a checklist of "did you allow for..." questions. Don't invent prices or rates, and don't tell me what any regulation requires.

This is the stuff that gets forgotten at 9:30pm — the gate hardware or the tip fee.

Write a friendly, professional reply to a new fencing enquiry I missed while I was on site.
Customer wrote: "[paste their message]".
I'm a fencer in [area]. Apologise briefly for missing the call, confirm I can help, and ask the 3-4 things I need to price it: what fence and what height, roughly how many metres, whether there's a gate and what sort, whether the old fence needs taking away, and the address so I can have a look.
If it reads like a shared boundary, ask whether the neighbour is in on it and get their number.
Say when I'll have a price back to them, and make it soon. Keep it short and easy to read on a phone.

The customer who rings you doesn’t leave a voicemail. They ring the next bloke.

Write a short, easy message to [customer name] about the boundary fence at [job address].
I need to know whether the neighbour is going in on it, and I need a way to contact them.
Ask who owns the other side, whether they've spoken to them yet, and for a name and number or email so I can send one quote both of them can read.
Make it sound normal and routine, not like I'm chasing money. 3-4 sentences, plain and warm.

Write a short, neutral email to [neighbour's name] about the boundary fence between [address one] and [address two].
Context: [customer name] has asked me to price the fence and says you've agreed to [what they've told me was agreed].
Introduce myself, attach/reference the quote both owners can read, set out plainly what each side has been asked to pay for, and ask them to confirm in writing by reply that they're in for their share before I start.
Be even-handed - I'm not acting for one side against the other. Do not state or interpret any law or rule about who has to pay for a fence. Do not pressure them. Keep it to a short paragraph plus the confirmation line.

Keep the reply. Memories change; the email doesn’t.

Help me write a calm, honest message to [customer name] about a problem with their fence at [job address].
The issue: [e.g. the sheets came in the wrong colour and have to go back; or the supplier's put the run back a week; or the gate hardware is on back-order].
What I recommend: [your fix / next step, e.g. set the posts now and hang the sheets when they land, or swap to a colour that's on the shelf].
Acknowledge it, don't over-apologise, lay out the options clearly and give a new date. Steady and professional.

A customer says my quote for [job, e.g. the back boundary] is more than they expected. Help me write a polite, confident reply.
My quote covers: [key inclusions, e.g. posts set in concrete, the old fence pulled down and taken to the tip, the gate and its hardware, a rock allowance, rubbish taken away, a straight line on ground that falls away].
Don't be defensive and don't drop the rate. Point at what's in the price that a cheaper quote probably leaves out - especially the removal and disposal - offer to walk them through it line by line, and leave the door open.
Short and respectful. Don't compare me to any named competitor.

Being easy to deal with wins more jobs than dropping your rate.

Write a friendly follow-up message to [customer name] about the fence quote I sent for [job, e.g. the back boundary] at [job address] on [date].
Check if they've had a chance to look at it, offer to answer anything, and ask whether the neighbour has come back to them about their share yet - that's often what's holding it up.
Keep it low-pressure. 2-3 sentences, sounds like a real person, not a chase-up bot.

Write a short message to [customer name] to book a time to come and measure the fence at [job address].
Offer [2-3 date options], say it takes about [duration], and ask them to have anything I need to know ready: where they think the line runs, whether the neighbour is in on it, whether there's access down the side for a barrow and a trailer, and whether anything needs moving off the line (pots, a shed, a clothesline, the dog).
Friendly and easy to reply to.

Write a short confirmation text for [customer name] for the fence at [job address] starting [date].
Include: what day we start and roughly how long we'll be there, that the old fence comes down first and there'll be a gap for a bit, what they need to do before we get there ([e.g. clear the line, move cars off the driveway, keep pets and kids inside while the fence is down, unlock the side gate]), that the service-location check is done before we dig, and my number if anything changes.
If it's a shared fence, note that the neighbour should know we're starting too. Clear and friendly.

Here's what's come in since [the storm / the big blow] on [date]: [paste the list of calls, texts and emails with the address and what they've said].
Sort them into: make-safe first (a fence down across a driveway or footpath, a pool fence that's no longer a barrier, anything with a dog or a kid on the loose side), then repairs, then full replacements, then anything that isn't really urgent.
For each one, draft a two-line reply telling them where they sit and when I'll be in touch with a price.
Flag anything that's likely to be an insurance make-good job so I keep the photos and the paperwork straight from the start.
Don't tell anyone whether they're covered or what they're entitled to - that's between them and their insurer.

The storm week is exactly when you’ll wish you’d started.

Here are my jobs for this week: [list jobs with rough location, fence type and duration, e.g. Mon - Wilson boundary, forty-two metres, dig and set posts; Tue - sheets on the Wilson job; Wed - two side gates other side of town; Thu-Fri - estate fencing for the builder...].
Suggest a sensible order to cut down towing the trailer across town, and flag anything that depends on a delivery landing, a service-location check, or a neighbour who hasn't confirmed their share yet.
Tell me which site needs the auger and which one is going to need the jackhammer, based on what I've told you about the ground.
Keep it as a simple day-by-day list.

Write a short, warm message asking [customer name] for a Google review now the fence at [job address] is finished.
Thank them, say it genuinely helps a small local outfit, and make it easy: mention I'll send the review link.
If they were rapt with something specific ([e.g. how straight the line came out, that the old fence and the rubbish went with us the same day]), work it in.
Humble and no-pressure. 2-3 sentences.

Send it while they’re still walking up and down the new fence line. A tired old fence gone and a straight new line photographs like a dream — use it.

Write a genuine, friendly reply to this 5-star review for my fencing business: "[paste review]".
Thank them by name if given, mention something specific from the job (the fence type, the gate, getting the old one out of there), and keep it warm and human. Don't sound copy-pasted.

Help me reply to a negative review for my fencing business. The review says: "[paste review]".
My side / what actually happened: [your notes, e.g. what was actually agreed about taking the old fence away, or what the neighbour did or didn't confirm].
Write a calm, professional public reply: acknowledge their experience, don't get defensive, don't argue details publicly and don't drag the neighbour into it, and invite them to contact me directly to sort it.
Short and level-headed.

Write a casual message I can send to [the neighbour who paid a share / the houses either side] now the fence at [job address] is up.
Thank them for being easy to deal with, mention I'm working in the street this week, and say that if their own fence is getting tired I'm happy to run the tape over it while I'm here.
Friendly, not pushy, no discount gimmicks. Sounds like a local fencer who does good work. 3-4 sentences.

Easy-to-deal-with wins the pool fence and the two side gates after the little repair job.

Write a polite but firm email to [supplier name] chasing an order.
Order: [what you ordered, e.g. sheets, posts, rails and the gate hardware for the Nguyen boundary] placed on [date], order ref [number].
It was due [date] and I've got the crew and the customer booked around it. Ask for a firm delivery date, ask whether it's coming on the truck or I'm picking it up from the trade counter, and ask to be called if there's a delay.
Professional and to the point.

Write a short email to [supplier name] requesting price, availability and lead time on the following for a job:
[paste your list, e.g. fence sheets in a given colour and height, posts, rails, gate frame and hardware, concrete].
Ask for trade pricing, whether the colour and height are in stock or on a lead time, and whether they can deliver to [job address / suburb] or whether I'm picking it up.
If it's matching an existing run, say I need to match [existing colour / profile]. Keep it brief and businesslike.

Order forty metres in the wrong colour or the wrong height and it’s your money sitting on the trailer.

I'll list what I spent on a fencing job and I want a tidy cost summary.
Job: [job / customer, e.g. the Wilson boundary]. Costs: [list each item and amount off the dockets, e.g. sheets, posts and rails, concrete, gate and hardware, tip fee, hire of the jackhammer - take the amounts exactly as I read them out].
Group them (fence materials / gate / concrete / disposal and tip / hire), total each group and the whole job, and format it so I can drop it straight into my records.
Use only the amounts I give you. Don't estimate anything I haven't listed.

Don’t paste anything you wouldn’t want stored — keep customer bank details and the like out of it.

Draft a starting-point safe work method statement for [task, e.g. boring post holes with a petrol auger and jackhammering rock along a boundary, then standing and fixing sheet fencing].
List the main hazards (the auger grabbing or kicking back, buried services, trenching and open post holes left unattended, manual handling of sheets and posts, working on a fall where the ground drops away, the site being open while the old fence is down, dust and noise), the controls I should have in place, and the PPE required, as a simple checklist.
Include the service-location check before we dig as its own step.
Note that I have to review it against the actual site and the rules that apply where I work before using it. Don't treat it as final or compliant on its own, and don't name or quote any standard or regulation.

Always have a qualified person check safety documents against current rules and the actual site.

Write the covering email for the invoices on a shared boundary fence at [job address], now the job's done.
Owner one: [name], agreed share [what they agreed to in writing]. Owner two: [name], agreed share [what they agreed to in writing].
Write one short, friendly email per owner, each covering only that owner's own invoice and their own share - nobody should get a bill that surprises them, and nobody needs to see the other one's business.
In each, thank them, note the invoice is attached, state the amount [amount] and due date [date], and how they can pay [payment methods].
Refer to what was agreed in writing without re-arguing it. Warm and professional.

Write a polite reminder to [customer name] about an overdue invoice for the fence at [job address].
Invoice [number], amount [amount], was due [date], for [e.g. their share of the back boundary].
Assume it's an honest oversight, keep it friendly, restate how to pay, and ask them to let me know if there's any issue.
If it's one owner of a shared fence and the other has already paid, don't say so. Firm but respectful.