AI prompts for roofers

Act as an experienced roofer writing a customer quote.
Turn my rough notes into a clear, professional quote in plain English.
Customer: [customer name]. Job address: [job address].
Scope in my words: [scope, e.g. about 22 squares, concrete tile, battens shot on the north side, strip and re-roof in Colorbond, new sarking, all new flashings and ridge capping, gutters and downpipes while we're there, scaffold to the high side, three days].
List the work as clear line items, add a short friendly intro and a "what's included / not included" section.
Keep the pricing blank for me to fill in. Australian spelling.

Dictate it before you’re off the ladder, while the roof is still in your head.

Write a short, polite message to [customer name] explaining a variation to their job at [job address].
Original scope: [original scope, e.g. strip the tiles and re-roof in Colorbond over the existing battens]. Change now needed: [what changed and why, e.g. once we lifted the sheets the battens on the south side are rotted through and won't hold a fixing].
Explain in plain terms why it's needed, that it adds [extra cost/time], and ask them to approve before I go any further.
Friendly but clear. No jargon.

The quote line that says “we won’t know until we lift a few sheets” is what turns this from an argument into a variation.

I'm quoting a [job type, e.g. full strip and re-roof of a 22-square tile roof over to metal] for [customer name] at [job address].
Scope: [scope]. Break this into logical stages a customer can understand (e.g. scaffold and site set-up, strip and cart away, batten and sarking repairs, sheet and flash, gutters and downpipes, clean-up and handover), and suggest a fair progress-payment schedule for each stage (deposit, then stage payments, then completion).
Explain what happens at each stage in one line. Leave dollar amounts blank for me.

Write 3 short options for a friendly closing paragraph on a roofing quote.
My business: [business name], a roofer in [area].
What we're good at: [e.g. tidy work, we leave the site clean, licensed and insured, honest about what we find under the sheets, we don't disappear halfway through].
Keep each option to 2-3 sentences, confident but not salesy. Australian tone.

Act as a senior roofer reviewing a job scope before I quote it.
Job: [job type, e.g. strip and re-roof an old tile roof over to metal] at [job address]. My current scope: [paste your scope / line items].
List anything commonly forgotten on this type of job (scaffold and edge protection, access for the trailer, sarking, battens where they're shot, all flashings and ridge capping, valley irons, gutters and downpipes, wastage on sheets, tip fees and the skip, making good inside, what happens if asbestos turns up).
Just a checklist of "did you allow for..." questions. Don't invent prices, and don't make safety or compliance calls for me.

Great for catching the stuff that eats your margin later.

Write a friendly, professional reply to a new job enquiry.
Customer wrote: "[paste their message, e.g. we lost tiles in the blow last night and there's water coming through the back bedroom ceiling]".
I'm a roofer in [area]. Thank them, confirm I can help, ask the 3-4 questions I need to triage or quote it ([e.g. address, is water coming in right now, photos from the ground and of the ceiling inside, tile or metal, is it going through insurance]), and say I'll get back to them.
Keep it short and easy to read on a phone.

Water doesn’t wait — whoever answers first usually gets it. Reply fast, even if it’s only to say when you’ll be there.

Write a short, apologetic text to [customer name] letting them know I'm running about [X minutes/hours] late to their job at [job address] because [reason, keep it honest, e.g. the wind came up and we couldn't get sheets on safely at the last job].
Give them a new arrival time and thank them for their patience. Warm and genuine, not corporate.

Help me write a calm, honest message to [customer name] about a problem on their job at [job address].
The issue: [what I found once I got up there or lifted the sheets, e.g. the battens are rotted through across the whole north side / there's asbestos sheeting under the tiles].
What I recommend: [your fix / next step, e.g. re-batten the affected section and quote it before we go further / stop and get a licensed asbestos removalist in].
Acknowledge it, don't over-apologise, explain the options clearly, and reassure them I'll sort it. Keep it steady and professional.

Explain [technical issue, e.g. why patching one leak won't fix a roof that's failing at the laps / why the valley has to come out to fix the stain in the ceiling / why we can't sheet over rotten battens] to a customer who isn't a roofer.
Use a simple everyday comparison, keep it to a short paragraph, and end with what it means for them (cost/time/safety) without scaring them. Plain, friendly Australian English.

A customer says my quote for [job, e.g. the re-roof] is more than they expected. Help me write a polite, confident reply.
My quote covers: [key inclusions and quality points, e.g. full strip and cart away, new sarking, new battens where needed, all new flashings and ridge capping, scaffold, tip fees, workmanship warranty].
Don't be defensive or drop the price. Reinforce the value, offer to walk them through the quote and the photos of what I found up there, and leave the door open. Short and respectful.

Send the photos with it. They’ve never seen their own roof — that’s where the price objection dies.

Write a friendly follow-up message to [customer name] about the quote I sent for [job, e.g. the re-roof] at [job address] on [date].
Check if they've had a chance to look at it, offer to walk them through what we found up there, and keep it low-pressure.
2-3 sentences, sounds like a real person, not a chase-up bot.

Two days after the quote. Most of your competitors never send this at all.

Write a short confirmation text for [customer name] for their job at [job address] tomorrow.
Include: arrival window [time], roughly how long we'll be there, anything they need to do first ([e.g. move the cars off the driveway, clear access down the side for the scaffold, keep pets and kids inside while we're stripping, expect noise and some dust coming through the ceiling]), and my number to call if anything changes.
Clear and friendly.

Write a polite, professional follow-up email to [assessor / insurer name] about claim [claim number] for [customer name] at [job address].
What's already been sent: [e.g. the inspection photos, my scope and quote, the make-safe invoice] on [date].
Ask where the claim's up to and for a date I can book the work in, and note the roof is currently [state, e.g. tarped and made safe only].
Polite, dated and documented — not pushy. Short enough to read on a phone.

The claim isn’t forgotten by you — it’s forgotten by a busy stranger with 200 of them open. Waiting is a decision to be paid last.

Help me reschedule [customer name]'s job at [job address] from [original date] because [honest reason, e.g. the forecast has gusts we can't have sheets off in / it's forecast to rain all week and I won't open up a roof we can't close].
Explain briefly that it's a safety and a water call, not us mucking them around, offer [2 alternative dates], and reassure them their job is still a priority. Keep it warm and short.

Here are the jobs I've got on after the blow: [list jobs with rough location, what's wrong and duration, e.g. Mon - Nguyen, water through the kitchen ceiling, tiles off (half day, Newtown); Smith, lifted sheets on a shed, nothing coming in (2hr, Marrickville); Lee, wants a re-roof price (inspection, 1hr, Ashfield)...].
Put them in a sensible run order — anything with water actively coming in goes first, then the make-safes, then the inspections and quotes — and cut down driving between suburbs where you can.
Flag anything that looks too tight to fit. Keep it as a simple day-by-day list.

Water first, then the damage that’s holding, then the quotes. The quotes will still be there Thursday.

Write a short, warm message asking [customer name] for a Google review now their job at [job address] is finished.
Thank them, say it genuinely helps a small local roofing business, and make it easy: mention I'll send the review link.
Keep it humble and no-pressure. 2-3 sentences.

Send it after the first heavy rain, when the ceiling stays dry. That’s the moment they’re happiest.

Write a genuine, friendly reply to this 5-star review for my roofing business: "[paste review]".
Thank them by name if given, mention something specific from their job (e.g. the re-roof, or the leak we tracked down in the valley), and keep it warm and human. Don't sound copy-pasted.

Help me reply to a negative review for my roofing business. The review says: "[paste review]".
My side / what actually happened: [your notes].
Write a calm, professional public reply: acknowledge their experience, don't get defensive or argue details publicly, and invite them to contact me directly to sort it. Short and level-headed.

Write a casual message I can send to a customer whose job I've just finished, asking them to keep me in mind for neighbours who copped the same storm.
Mention that the whole street got the same weather and most of those roofs are the same age as theirs, and offer to look after anyone they send my way like I looked after them.
Friendly, not pushy, no discount gimmicks. Sounds like a local roofer who does good work and appreciates word of mouth.

Write a polite but firm email to [supplier name] chasing an order.
Order: [what you ordered, e.g. Colorbond sheets in the colour and profile on the order, ridge capping and valley iron] placed on [date], order ref [number].
It was due [date] and I've got a crew and a scaffold booked on a re-roof that depends on it. Ask for a firm delivery date and to be called if there's a delay. Professional and to the point.

Write a short email to [supplier name] requesting a price and availability on the following for a job:
[paste your materials list, e.g. Colorbond sheets to length, ridge capping, barge and apron flashings, valley iron, sarking, battens, gutter and downpipe].
Ask for trade pricing, lead time, and whether they can deliver to [job address / suburb]. Keep it brief and businesslike.

Read the colour and the profile back to yourself before you send. A trailer of the wrong sheets is a day you don’t get back.

I'll list what I spent on a job and I want a tidy cost summary.
Job: [job / customer]. Costs: [list each item and amount, e.g. sheets and flashings $4180, sarking and battens $610, scaffold hire $900, skip and tip fees $380, apprentice two days $440].
Group them (materials / labour / hire / disposal), total each group and the whole job, and format it so I can drop it straight into my records.

Don’t paste anything you wouldn’t want stored — keep customer bank details and the like out of it.

Draft a starting-point Safe Work Method Statement for [task, e.g. stripping and re-sheeting a two-storey pitched tile roof with scaffold to the high side].
List the main hazards (working at heights, falling through brittle sheeting, edge protection, anchor points and harness, wind and weather, manual handling of sheets, powerlines, debris landing below), the controls I should have in place, and PPE required, as a simple checklist.
Note that I need to review it against my site's actual conditions and local regulations before using it. Don't treat it as final or compliant on its own — the call on whether it's safe to be up there stays with me and my licence.

Always have a qualified person check safety documents against current regs and the actual site. The AI never clears a roof to work on.

Write a short, friendly email to send with an invoice to [customer name] for their completed job at [job address].
Thank them, note the invoice is attached, state the total [$amount] and due date [date], mention the workmanship warranty and the product certificates where relevant, and how they can pay [payment methods].
Warm and professional. Australian tone.

A leak call-out should be invoiced before you’re out of the driveway — you were there an hour and they’re dry.

Write a polite reminder to [customer name] about an overdue invoice for their job at [job address].
Invoice [number], amount [$amount], was due [date].
Assume it's an honest oversight, keep it friendly, restate how to pay, and ask them to let me know if there's any issue. Firm but respectful.