AI prompts for carpenters

Act as an experienced carpenter writing a customer quote.
Turn my rough notes into a clear, professional quote in plain English.
Customer: [customer name]. Job address: [job address].
Scope in my words: [scope, e.g. supply and build a 6m x 4m merbau deck with pergola over, hardwood bearers and joists, balustrade to code].
List the work as clear line items, add a short friendly intro and a "what's included / not included" section (e.g. excludes footings sign-off, painting, electrical).
Keep the pricing blank for me to fill in. Australian spelling.

Write a short, polite message to [customer name] explaining a variation to their job at [job address].
Original scope: [original scope]. Change now needed: [what changed and why, e.g. pulled up the flooring and found a rotten bearer and two joists, need to replace before I can re-lay the boards].
Explain in plain terms why it's needed, that it adds [extra cost/time], and ask them to approve in writing before I proceed.
Friendly but clear. No jargon.

I'm quoting a [job type, e.g. rear extension / full home reno] for [customer name] at [job address].
Scope: [scope]. Break this into logical carpentry stages a customer can understand — e.g. subfloor/framing, lock-up, then fix-out (doors, architraves, skirting, built-ins) — and suggest a fair progress-claim schedule for each stage (deposit, then a claim at frame, lock-up and fix-out, then completion).
Explain what happens at each stage in one line. Leave dollar amounts blank for me.

Write 3 short options for a friendly closing paragraph on a carpentry quote.
My business: [business name], a carpenter/chippie in [area].
What we're good at: [e.g. clean straight lines, quality hardwood, on time, licensed and insured, tidy site at the end of every day].
Keep each option to 2-3 sentences, confident but not salesy. Australian tone.

Act as a senior carpenter reviewing a job scope before I quote it.
Job: [job type, e.g. deck / reno / built-in cabinetry] at [job address]. My current scope: [paste your scope / line items].
List anything commonly forgotten on this type of job (materials, timber wastage, fixings and brackets, prep, access, subfloor ventilation, making good, waste removal, who arranges any required certificates or inspections).
Just a checklist of "did you allow for..." questions. Don't invent prices, and don't tell me it's compliant — that's for me and the certifier to confirm.

Great for catching the stuff that eats your margin later.

Write a friendly, professional reply to a new job enquiry.
Customer wrote: "[paste their message]".
I'm a carpenter in [area]. Thank them, confirm I can help, ask the 3-4 questions I need to quote it ([e.g. address, photos, rough size/timber preference, timeframe, access]), and say I'll get back to them with a quote.
Keep it short and easy to read on a phone.

Write a short, apologetic text to [customer name] letting them know I'm running about [X minutes/hours] late to their job at [job address] because [reason, keep it honest, e.g. the timber delivery was late off the truck].
Give them a new arrival time and thank them for their patience. Warm and genuine, not corporate.

Help me write a calm, honest message to [customer name] about a problem on their job at [job address].
The issue: [what went wrong / what I found, e.g. the existing subfloor is out of level and needs packing before the new floor goes down].
What I recommend: [your fix / next step].
Acknowledge it, don't over-apologise, explain the options clearly, and reassure them I'll sort it. Keep it steady and professional.

Explain [technical issue, e.g. why the deck joists need to be at 450 centres / why the subfloor needs proper ventilation / why hardwood moves and needs gaps] to a customer who isn't a tradie.
Use a simple everyday comparison, keep it to a short paragraph, and end with what it means for them (cost/time/durability) without scaring them. Plain, friendly Australian English.

A customer says my quote for [job, e.g. the merbau deck] is more than they expected. Help me write a polite, confident reply.
My quote covers: [key inclusions and quality points, e.g. quality hardwood not treated pine, proper footings and bearers, licensed work, tidy site, workmanship warranty].
Don't be defensive or drop the price. Reinforce the value, offer to walk them through the quote, and leave the door open. Short and respectful.

Write a friendly follow-up message to [customer name] about the quote I sent for [job, e.g. the deck and pergola] at [job address] on [date].
Check if they've had a chance to look at it, offer to answer any questions, and keep it low-pressure.
2-3 sentences, sounds like a real person, not a chase-up bot.

Write a short confirmation text for [customer name] for their job at [job address] tomorrow.
Include: arrival window [time], roughly how long I'll be there, anything they need to do first ([e.g. clear access to the side of the house, keep pets inside, move cars off the driveway so I can unload timber]), and my number to call if anything changes.
Clear and friendly.

Write a message to [customer name] to book the next stage of their job at [job address].
Last stage done: [what was completed, e.g. frame is up and signed off]. Next stage: [what's next, e.g. lock-up / fix-out — hanging doors, architraves, skirting and the built-in robe] which takes about [duration].
Offer [2-3 date options] and ask which suits. Friendly and easy to reply to.

Help me reschedule [customer name]'s job at [job address] from [original date] because [honest reason, e.g. the previous job's fix-out ran over].
Apologise briefly, offer [2 alternative dates], and reassure them their job is still a priority. Keep it warm and short.

Here are the jobs I've got on this week: [list jobs with rough location and duration, e.g. Mon - Smith deck subframe (full day, Newtown); Tue - Jones door and architrave fix-out (half day, Marrickville)...].
Suggest a sensible order to run them to cut down driving between suburbs, and flag anything that looks too tight to fit or that's waiting on a timber delivery. Keep it as a simple day-by-day list.

Write a short, warm message asking [customer name] for a Google review now their job at [job address, e.g. the new deck] is finished.
Thank them, say it genuinely helps a small local business, and make it easy: mention I'll send the review link.
Keep it humble and no-pressure. 2-3 sentences.

Send it the day after you finish, while they're still stoked with the work.

Write a genuine, friendly reply to this 5-star review for my carpentry business: "[paste review]".
Thank them by name if given, mention something specific from their job (e.g. the deck, the built-ins), and keep it warm and human. Don't sound copy-pasted.

Help me reply to a negative review for my carpentry business. The review says: "[paste review]".
My side / what actually happened: [your notes].
Write a calm, professional public reply: acknowledge their experience, don't get defensive or argue details publicly, and invite them to contact me directly to sort it. Short and level-headed.

Write a casual message I can send to past happy customers asking them to keep me in mind for friends and family who need a carpenter — decks, renos, extensions or built-ins.
Friendly, not pushy, no discount gimmicks. Sounds like a local chippie who does good work and appreciates word of mouth.

Write a polite but firm email to [timber yard / supplier name] chasing an order.
Order: [what you ordered, e.g. merbau decking and hardwood bearers] placed on [date], order ref [number].
It was due [date] and I've got a customer job booked that depends on it. Ask for a firm delivery date and to be called if there's a delay. Professional and to the point.

Write a short email to [timber yard / supplier name] requesting a price and availability on my take-off for a job:
[paste your materials list, e.g. 90x45 hardwood bearers x [qty], 140x45 joists x [qty], 90mm merbau decking x [lineal metres], balustrade posts and rails, stainless fixings].
Ask for trade pricing, current rate per lineal/lineal metre, lead time, and whether they can deliver to [job address / suburb]. Note timber prices move, so ask how long the quote holds. Keep it brief and businesslike.

Handy when a timber-price change since your last job means you need fresh rates before you lock a quote.

I'll list what I spent on a job and I want a tidy cost summary.
Job: [job / customer]. Costs: [list each item and amount, e.g. merbau decking $1,240, bearers and joists $680, stainless fixings $95, skip bin $290, subbie half day $400].
Group them (materials / labour / hire / disposal), total each group and the whole job, and format it so I can drop it straight into my records.

Don't paste anything you wouldn't want stored — keep customer bank details and the like out of it.

Draft a starting-point Safe Work Method Statement for [task, e.g. building a raised deck / using a nail gun and circular saw / working at heights on a first-floor extension].
List the main hazards, the controls I should have in place, and PPE required, as a simple checklist.
Note that I need to review it against my site's actual conditions and local regulations before using it. Don't treat it as final or compliant on its own.

Always have a qualified person check safety documents against current regs and the actual site — the AI can't sign off compliance for you.

Write a short, friendly email to send with a progress claim to [customer name] for their job at [job address].
Stage completed: [e.g. frame is up / lock-up reached / fix-out done].
Thank them, note the claim/invoice is attached, state the amount [$amount] for this stage and due date [date], and how they can pay [payment methods].
Warm and professional. Australian tone.

Write a polite reminder to [customer name] about an overdue invoice for their job at [job address].
Invoice [number], amount [$amount], was due [date].
Assume it's an honest oversight, keep it friendly, restate how to pay, and ask them to let me know if there's any issue. Firm but respectful.